When Should I Send Out Wedding Invitations?

As a wedding photographer, one of the most common questions I hear from couples is, "When should I send out wedding invitations?" It usually comes up right after they’ve booked their wedding date and engagement session. Today, I’ll break it down for you, but remember—weddings don’t have to be traditional or follow strict rules. Your wedding should reflect your unique vision, so feel free to adapt these guidelines to suit your needs!

Should You Stick to Tradition?

While tradition provides a useful framework, many couples are moving away from it when it comes to wedding invitations. A big question is whether to send Save the Dates and formal invitations or combine them into one communication. Here are some tips to help you decide:

• Save the Dates: These are ideal for giving your guests plenty of notice, especially for destination weddings or elopements. If your wedding involves travel or falls during a busy season, sending Save the Dates is highly recommended.
• Formal Invitations Only: Many couples opt to skip Save the Dates and send only formal invitations. This works well for local weddings or smaller gatherings where guests are already aware of the event.

Timing for Save the Dates

If you decide to send Save the Dates, aim to mail them 6-8 months before your wedding date. For destination weddings or events requiring extensive travel, sending them 8-12 months in advance is a good idea. Save the Dates should only go to people you’re certain you’ll invite to the wedding—avoid sending them to anyone not on your final guest list.

Magnets remain a popular choice for Save the Dates because they’re practical and often stay on your guests’ refrigerators as a constant reminder of your big day. When you send your Save the Dates, begin planning your formal invitations so they’re ready to mail on time.

When to Send Formal Invitations

Your formal invitations should go out 8-12 weeks before the wedding. This gives guests plenty of time to RSVP, make travel arrangements, and plan their schedules. For destination weddings, aim for the earlier end of this timeframe (about 12 weeks). Make sure to include:

• RSVP cards or instructions (with a deadline)
• Details about the venue, timing, and dress code
• Accommodation options if needed

Using a guest list tracker will simplify the RSVP process. Many couples now use free wedding websites to collect addresses and track RSVPs digitally. If you’re looking for an easy way to manage this, check out Basic Invite’s free addressing service—it’s a lifesaver!

When to Expect RSVPs

Set your RSVP deadline for 3-4 weeks before the wedding date. This gives you enough time to follow up with non-responders and finalize your headcount for the caterer, seating arrangements, and other vendors. Some couples also create a private event on social media to manage RSVPs, but be mindful of your guest list and avoid adding extra pressure to invite others.

Wedding Day Stationery and Final Prep

At the 3-6 week mark, start ordering any additional wedding day stationery, such as programs, menus, and signage. Use this time to confirm your final headcount with vendors and follow up on any unanswered RSVPs. Don’t forget to finalize your rehearsal dinner guest list and send those invitations—don’t assume people will show up uninvited.

Pro Tips for Stress-Free Planning

1. Use Basic Invite for beautifully designed stationery and convenient tools like guest list tracking and free address printing.

2. Plan early to avoid last-minute stress—this is your day to celebrate!

3. Stick to your vision and don’t feel pressured to follow traditions if they don’t resonate with you.

Remember, these are guidelines, not rules. Your wedding is about celebrating your love story, so tailor these suggestions to fit your unique journey. Happy planning!